We continue with the discussion on time management this week. In this post I offer more recommendations for the writer (or really anyone) who needs to make better use of time or needs help with maintaining appointments/schedules.
Last week we talked about using screenshots for organization and documentation and the week before, basic time management. This week I drill down more into how a writer can maintain time and work requirements, but anyone can benefit from the information on a basic level.
Storage
While I maintain paper files for items mailed to me or printouts, I mainly use digital folders on my desktop (most recent work that I still access) or My Documents. I place files within folders. Once I get around 10-12 documents floating around in a folder I create a sub-folder within the main one. Nothing worse than scrolling through that many files to fine one. Even using search is cumbersome sometimes.
I also maintain a good "cloud management" system. Typically I use iCloud for photos and videos or other items generated on my phone or iPad. However, I have used the free basic Dropbox.com (regular, not premium) for over 10 years to back up information. All my writing is on Dropbox. Additionally, I back up files on "thumb" (flash) drives. Lately I just use those for photos and videos, however, as I have enough space on Dropbox.
When you do run out of space on Dropbox you can upgrade, or you can delete files if you back them up elsewhere, such as on flash drives. I did that before. I deleted older or unnecessary files. I never completely delete anything, however, unless I absolutely know I have replaced the file with something newer, or it is just a copy or something that is from 12 years ago that I won't ever require again.
There are other online cloud storage services, too, such as Box.com, which I have used for work. I like them all. I just don't believe I should pay for higher storage as I am already paying for iCloud storage and I can always save files that way.
NOTE: I do not get any compensation from either of these services.
Syncing
Speaking of iCloud, you can sync all your files among Apple products, and I'm sure you can with Google or Samsung if you use those platforms for your phone. Thus, I have my files from my desktop or cloud with me always, even when I don't have my laptop. If all I have is my phone, I can still check or save files. You do need internet/WiFi, just so you are aware.
Deadlines
Maybe you have work deadlines already set by an employer, publisher, editor, or other individual. But if not (like me in my present situation), create self-imposed deadlines. Not everyone is into this because they may think it's unnecessary or scary. If you have worked remotely or as a freelancer you already understand this and have the discipline. Practice sticking to your own deadline and it will become easier with time. Remember to put everything in your calendar. See my first blog entry on this topic. You'll thank me later. You're welcome!
Move it Along!
Once done with something, move on. Keep it moving, folks. Nothing to see here! When you are done with one project don’t dwell or re-check email multiple times for results, answers, approvals, etc. Go onto another project even if it is just an outline or a list of ideas. This will keep you productive, maintain a fresh mind, and help you with that anxiety of awaiting an agent's reply or an editor's comments. This works even for the job seeker, by the way. Apply and move on. If you are meant to get that coveted position, it will happen. But it won't happen because you stared at your in box all day!
Ideas
This last point is not really related to time management or file storage, but I truly feel you cannot extrapolate any organizational tools from one another. I just want to add that if you're an idea guy or gal, remember you can use the hands-free memo or reminder feature in your phone. If you're like me, ideas always come when you're driving or at an appointment. So don't stop your appointment just to voice to Siri for crying out loud, but during a break, go outside or to the bathroom. Sometimes I ache with an idea or thought but I'm in a meeting or interview. So then just jot something down quickly and transfer it later.
Again, good luck and please let me know if you have any questions or need help.
By the way, I'm currently accepting manuscripts for editing...pass the word!
コメント